When this e-mail landed in my inbox, I just had to say “wow.” It’s not easy to send an e-mail to nearly everyone at work explaining that you’re leaving because you’ve gotten a better job in a much warmer and hipper place. Jane Doe’s “I’ve quit” e-mail sets just the right tone, offers just the right amount of information, and shows just the right regard for her replacement.
Read Jane’s e-mail plus my comments on her deft use of language.
Subject: Moving on [Not “resigning,” just “moving on.”]
I have some news to share with you all. . . I am moving to Miami! [Gets to the point right away; keeps sentences short. Instead of saying “I got a better job,” she says “I am moving to Miami.”]
I just recently accepted an offer as the Director of Sales for ABC Corp. It is an amazing opportunity and ABC is an incredible company. I am very excited to embark on this new journey. [“Amazing,” “incredible,” and “excited.” We’d be grumps not to be happy for her in return.]
It has been truly a pleasure getting working with all of you. While I am excited to leave Albany before the cold weather sets in, I will also miss working with all of you. My last day at StemCorp will be this Friday, October 14th. [She keeps things light by citing a reason to leave Albany that everyone can agree upon: it’s cold!]
In the interim, my colleague Gisela Gordon will be your new contact. Gisela is incredibly talented and will no doubt transition seamlessly. Here’s Gisela’s contact information: Gisela Gordon, 888-123-4567, Gisela.Gordon@StemCorp.com [Her confident language about Gisela’s smooth takeover makes readers feel confident too.]
I wish you all the best of luck! If you would like to keep in touch, please connect with me via LinkedIn: http://www.linkedin.com/in/janedoe [She ends on a positive note by offering her former colleagues an easy, business-appropriate way to stay in touch.]
I think Jane Doe tread lightly, kept it upbeat, and sent a broadcast e-mail that’s better than most. She made a difficult-to-write e-mail look easy. What do you think? Would you have changed Jane Doe’s e-mail in any way?